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Expense Reimbursement Disputes: What to Do When Your Employer Will Not Pay

Hodges & Foty, LLP > Overtime & Unpaid Wages  > Expense Reimbursement Disputes: What to Do When Your Employer Will Not Pay

Expense Reimbursement Disputes: What to Do When Your Employer Will Not Pay

Legally reviewed by David W.Hodges and Don J. Foty

antagonismImagine this: You have gone above and beyond for your job, even using your own money to cover work-related expenses. Whether for travel, materials, or meals with clients, you expected your employer to honor the agreement you have each signed saying that they would reimburse you. However, now you are left waiting, with your expenses unpaid and your trust shaken. For many employees, this scenario is more than just frustrating – it can create financial strain and feelings of helplessness.

When an employer refuses to reimburse legitimate expenses, it may be a violation of your rights. At Hodges & Foty, LLP, we know how stressful it can be when your employer fails to honor their obligations. With decades of experience advocating for workers, we are committed to helping employees address these challenges. If you are facing an expense reimbursement dispute, call us at (713) 523-0001 to seek the resolution you deserve.

How to Address a Reimbursement Dispute with Your Employer

If there is a dispute about an expense, like if your employer does not feel an expense is valid or if they refuse to pay you, having an internal discussion may be the solution. This may include making written requests and discussing with those involved in decision-making. Clear and effective communication is often enough to resolve a reimbursement dispute internally.

If your organization does nothing, even when you have followed the appropriate avenues, it may be necessary to take further action outside the company. Make sure you keep detailed records of the dispute, the expenses, and other relevant information.

If the issue is not resolved internally, even after escalation, it may be necessary to take legal avenues. Our team at Hodges & Foty, LLP will work with you to help you learn more about your rights and how we can assist you.

What Are Your Legal Rights Regarding Expense Reimbursement?

The Fair Labor Standards Act (FLSA) outlines the federal requirements that employers need to follow to reimburse their employees. Specifically, employees must be compensated for any work-related expenses that reduce their earnings below the federally set minimum wage.

Some states have stricter requirements. For example, all employers must reimburse their employees for all necessary business expenses in California, which also applies to employers who have remote employees. 

When to Seek Legal Assistance for Expense Reimbursement Issues

Generally speaking, it may be necessary to escalate your expense reimbursement issues to higher-ups at your company if you are not receiving payment. However, there eventually comes a point where seeking reimbursement from within the organization no longer makes sense, and finding additional assistance may become necessary.

If you identify with any of the following statements related to your reimbursement issues, it may be time to seek legal representation:

  • Your employer refuses to reimburse you, even after escalation
  • Contracts and agreements do not have clear language about what should be reimbursed
  • You and your employer disagree about what should be reimbursed
  • The employer may take advantage of you or others again
  • Reimbursement disputes are creating hostility or discomfort in your workplace or in relationships with individuals related to the dispute

Getting assistance from a qualified attorney, such as one from Hodges & Foty, LLP, can make a significant difference in the outcome of your claim. We can help you hold your employer accountable and make it easier for you to move forward.

Why Choose Hodges & Foty, LLP for Expense Reimbursement Disputes?

At Hodges & Foty, LLP, we are dedicated to helping employees navigate the complex challenges of expense reimbursement disputes. With over 40 years of combined experience, we are committed to holding employers accountable when they fail to meet their legal obligations. Our attorneys have successfully assisted employees in resolving disputes and recovering compensation for unpaid expenses.

If you are struggling to resolve a reimbursement issue with your employer, we are here to provide the guidance and support you need. Contact us at (713) 523-0001 or visit our contact form, and let us help you protect your rights and achieve the resolution you deserve.

Hodges & Foty, LLP

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